#VCIA2023: General Information

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The VCIA Annual Conference is one of the captive industry’s most well respected and popular events. Known for its high quality captive education and excellent networking opportunities, this signature event is in its 38th year, and we are thrilled to deliver you the ultimate captive conference summer time experience in beautiful Burlington, Vermont! Join us August 7 – 10th to learn from the captive industry's best and brightest, connect with colleagues and develop business opportunities, earn a large amount of professional credit, and discover the latest captive trends and emerging risks that may impact you and your company. Below you will find basic information to help plan your conference logistics. See you in August!

Registration and Information Desk Hours in the DoubleTree Conference Center Lobby

Monday, August 7, 11:00 am–6:00 pm | Tuesday, August 8, 8:00 am–5:30 pm | Wednesday, August 9, 7:30 am–4:30 pm | Thursday, August 10, 8:00 am–1:00 pm

Exhibit Hours

Exhibit Hours at the DoubleTree Exhibition Hall:

Tuesday, August 8, 4:30 pm–6:30 pm | Wednesday, August 9, 8:00 am–4:00 pm | Thursday, August 10, 8:00 am–9:00 am

Conference Shuttle Service

VCIA will offer “On-Demand” shuttle service to and from the DoubleTree/designated overflow hotels listed above by calling 802.338.8034 during these times:

August 7: 12 noon–6:00 pm | August 8: 7:30 am–7:00 pm. | August 9: 7:30 am–7:00 pm | August 10: 7:30 am–3:00 pm

*To schedule a morning pickup, call (802) 338- 8034 between 5–9 pm the day before.

Shuttles to the Hotel Vermont Reception on August 9th: At 4:15 pm shuttles will depart from the DoubleTree Conference Center to Hotel Vermont for a 4:30 pm reception. At 6:00 pm shuttles will return attendees to the DoubleTree and overflow hotels.

Hotel airport shuttles are offered 24/7 for the Doubletree and Homewood Suites. Please contact the hotel front desk directly when you have luggage at the Doubletree and a day in advance to secure timing at Homewood Suites. 

Please Note: When arriving at the Burlington Airport, it's not guaranteed that there will be taxis or Ubers immediately on site, so we strongly encourage setting up airport transportation in advance if arriving late at night. 

Hotel Vermont Reception Directions and Parking

From the DoubleTree, turn right on to Williston Road (which becomes Main Street) and continue all the way to the end where it intersects Battery Street. At Battery Street, turn right and continue until Cherry Street. Turn right up Cherry Street and Hotel Vermont will be on your right – 41 Cherry Street. City parking meters are free after 9 pm and the Cherry Street/Hilton garage offers the first two hours of parking free.

VCIA Conference App 

The 2023 VCIA App is easy to put on your mobile device and contains all the conference information you need! More details forthcoming about how to download and how to use. Please note, all session materials will be available through the VCIA Conference App.

Conference Security

You must have a Conference Pass, Networking Pass, or Session Only Pass to for admission into the exhibit hall.

Note on Educational Sessions Badge Colors 

First Come First Served: Although attendees have pre-registered for sessions, please note that in some cases space is limited and seating is on a first come basis.

Conference Registration Types

Conference Pass: permitted to enter all conference events including educational sessions, exhibit hall, receptions, and meals.

Networking Pass: permitted to enter exhibit hall, receptions, special events, and meals.

Session Only Pass: permitted to enter sessions, exhibit hall, and Tuesday/Wednesday lunches.

Networking Lunches (Tuesday and Wednesday) 

Buffet-style networking lunch with seating in ballrooms. On Tuesday get lunch at the Atrium restaurant or Emerald Promendate from 12:00–1:00 pm; and Diamond ballroom (captive owners only) from 11:45 am–12:45 pm. On Wednesday in the Atrium restaurant 12:00-1:00 pm; Emerald Promenade 12:15-1:00 pm and Exhibit Hall from 11:30 am–12:30 pm.  Your badge is your lunch ticket.

Charging Station

Find the charging station between booths #44 & #45 in the DoubleTree Exhibit Hall. Available to all smart phones and tablets. Sponsored by Advantage Insurance

DoubleTree Gathering Spots for Brief Sit Down Meetings DoubleTree Wireless Service 

Hotel lobby, seating by fireplace and front entrance; The Tavern and surrounding areas (courtyard, front area, etc.); The Atrium and surrounding areas. 

DoubleTree Wireless Service

Networks to choose from:

  1. Hilton Honors Lobby – Located in the Lobby, Amphitheater, and Exhibit Hall
  2. Hilton Honors Meeting – Located in Emerald and Diamond
  3. Hilton Honors Guest – Located in guest room areas including the Hospitality rooms (if a splash page appears with “last name, room number” look below and click the blue link “I Have a Promotional code.” It will bring you to the correct splash page to enter VCIA code).

Private Meetings and Conference Calls 

Reservations can be made in advance with Jennifer Lilyquist at Jennifer.lilyquist@hilton.com or (802) 865-6662.

For more information, contact VCIA by phone – 802.658.8242 or email – info@vcia.com

VCIA can also be reached on LinkedIn and Twitter

We can't wait to see you in August!